Responsibilities Reception Services  Visitors and guests reception, greetings and providing refreshments  Ensure telephone calls are answered within 3 rings in a courteous manner with proper greetings to callers  Ensure all conference rooms are clean and tidy and the hospitality area is manned all the time  Ensure knowledge of staff movements, in and out of organization…etc.  Filling up of the daily/weekly/bi-monthly checklist Functional Duty i. General Office Administration  Take and relay messages  General administrative and clerical support as required  Prepare Purchase Requisitions using with the system  Received and sort mail and deliveries  Conference room bookings and setting up room for meetings  Travel